This position will provide support to the Finance/Facilities department at Reception desks, in the
Mailroom and with various Facilities and/or Finance related projects. This position may interact
with all internal Partnership staff, visitors and guests, as well as vendors, in the course of project
related tasks.

▪ Provides coverage at front desk reception for Partnership offices, answering and directing
calls, greeting visitors and guests, providing access badges as appropriate.
▪ Maintains and updates visitor and badge logs daily as needed when covering front
reception.
▪ Provides immediate initial contact with guests or vendors who enter Partnership front
lobby areas.
▪ Educates employees, guests or vendors on Partnership security protocols as needed,
specifically if “piggybacking” is noticed.
▪ Provides first line support to any emergency personnel who enter the building as needed
in the way of direction or information.
▪ Uses sign in/out sheet for every guest/visitor, as well as providing visitor badges as
needed.
▪ Knows all floor layouts of the Partnership buildings in order to provide direction and
support to new hires or staff unfamiliar with layouts or provide emergency exit routes to
anyone needing assistance in an emergency.
▪ Provides back up support to the Facilities team with help desk tickets as appropriate.
▪ Provides back up support to Finance Assistant (s), or Coordinators as needed on special
projects.
▪ Provides support to the mailroom as needed including but not limited to receiving of
goods and supplies, mailing out of equipment/supplies, collection/distribution of daily
mail.
▪ Provides support to all print projects that come to mailroom printers.
▪ Provides support in the maintenance of office/copy room supplies, breakroom and
janitorial supplies for both the organization and the Finance/Facilities department.
▪ Maintains confidentiality and privacy of all employee and payroll information.
▪ Adheres to all Partnership policies and procedures.

Secondary Duties and Responsibilities
▪ Assists with Partnership events when needed.
▪ Assists with mailroom duties, preparing letters for mailing, checks, EOP’s as needed.
▪ Assists with the PMEDS DME program as needed daily. Processes returns for both this
program or other general office supplies.
▪ Works with the Purchasing Specialist on orders for department team members or for
special projects.
▪ Works with PERT team on the set up of trainings for Security related policies.
▪ Works with Training and Development team on the review of Facilities safety and
security policies.
▪ Sets up meetings for Facilities department leaders as needed.
▪ Other duties as assigned.

All HealthPlan employees are expected to:

• Provide the highest possible level of service to clients;
• Promote teamwork and cooperative effort among employees;
• Maintain safe practices; and
• Abide by the HealthPlan’s policies and procedures, as they may from time to time be

HIRING RANGE:

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.