Accountant II - Cash Management (Accounts Receivable)

Job Locations US-CA-Fairfield
Job ID
FLSA Status
Hiring Range
$ 65,516.97 - $ 85,170.87


The Accountant II-Cash Management (Accounts Receivable) position will be a key member of
the cash management team and is responsible for various cash and invoicing functions, including
the invoicing and posting of cash receipts for Leased Tenants, Wellness and Recovery Drug
Medi-Cal Counties and other entities as required. This position will be the main point of contact
for inquiries related to such invoices.


This position will possess excellent communication skills as they will not only respond to billing
inquiries but will also manage the Cash Management Helpdesk and address inquiries on a timely


  • Maintain Accounts Receivable and related module in the accounting system. Assist
    system admins in researching enhanced module functionalities for current and new
    software releases.
  • Responsible for rental revenue billings and reconciliation. Review lease contracts and
    monitor lease contract changes. Maintain the matrix of all tenants and lease terms.
    Maintain tenant information in the accounting system.
  • Responsible for Wellness & Recovery (W&R) billings and reconciliation. Work with
    internal and external contacts to resolve W&R inquiries from counties.
  • Responsible for other billings and related reconciliations as needed. Position will gain an
    understanding of the other billed entities and requirements as needed.
  • Responsible for recording, researching, and dispositioning of all checks deposited. Will
    work closely with Claims Recovery Unit on the accounting of provider refunds.
  • Responsible for the PHC Claims System Provider Check Status Update. Will work with
    IT for application issues and discrepancies with data encountered.
  • Respond to all incoming requests to Cash Management (CM) Team promptly. Maintain
    the CM Inbox and track all incoming requests.
  • Inventory maintenance and disbursement of gift cards purchased for various DHCS
    incentive programs.
  • Prepare and record various journal entries into an accounting system that are primarily
    related to accounts receivable. Other general ledger accounts will be assigned as
  • Reconcile and maintain assigned sub-ledger accounts monthly using standard formats and
  • Assist in the reconciliation and issuances of 1099s.
  • Assist senior level accountants in the preparation and compilation of monthly financial statements and other reporting as needed.
  • Prepare documentation and schedules during external financial and state audits and assist with inquiries from auditors to ensure appropriate resolution.
  • Assist in updating the policies and procedures in Cash Management. Assist in creating flowcharts, trends, weekly schedules for various processes in Cash Management.
  • Assist in the processing of all PHC returned checks. Research, maintain a log, and coordinate with Provider Relations for proper resolution.
  • Verify the accuracy and completeness of payments during the weekly Accounts Payable check run cycle. Confirm the check run and run the payee positive pay file for bank upload.
  • Maintain safe content. Perform monthly inventory.
  • Participate in preparation of special projects and reports as needed.
  • Back up to Accountant II-Cash Management (Banking Operations) when needed.


Education and Experience


Bachelor’s Degree with emphasis in Accounting or Finance; minimum
two (2) years of relevant experience or an equivalent combination of
education and experience.


Special Skills, Licenses and Certifications



Strong working knowledge of Accounting and Finance principles
including GAAP, FASB, GASB, and other State and Federal reporting
regulations experience within Medicaid managed care desired.
Intermediate to advanced level proficiency in Microsoft Excel and
Access. End-user knowledge of accounting systems (Multiview a plus).
Experience in cash management, banking, and treasury functions
preferred. Strong data management, audit control, version
management, and reconciliation management skills preferred.


Performance Based Competencies


Must demonstrate strong verbal and written communication skills,
attention to detail and ensure all assignments are completed with a high
level of accuracy on specified due dates and in compliance with
regulatory and internal policies: ability to clearly communicate
complex information to diverse audiences. Excellent analytical,
problem solving, investigative and research ability. Ability to work in a
team environment, manage time efficiently, adapt to changing priorities
and multi-task effectively. Ability to determine appropriate courses of
action in complex situations that may not be addressed by existing
policies or procedures. Ability to make decisions that require
significant analysis and investigation with solutions requiring original
thinking. Stays current on all regulatory reporting requirements.



Work Environment And Physical Demands


Ability to use a computer keyboard and 10-key calculator. More than
70% of work time in front of a computer monitor. When required,
ability to move, carry, or lift objects of varying size, weighing up to 10





All HealthPlan employees are expected to:

  • Provide the highest possible level of service to clients;
  • Promote teamwork and cooperative effort among employees;
  • Maintain safe practices; and
  • Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated. 



$ 65,516.97 - $ 85,170.87



The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform.  The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.


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