• Project Coordinator II

    Job Locations US-CA-Fairfield
    Job ID
    2019-1457
    Category
    Administration
  • Overview

    To lead planning, organization, management, and implementation of projects. In addition to the Project Coordinator I duties, the Project Coordinator II has a higher level of experience, conducts business analysis to evaluate projects and track data, manages daily project progress, communicates project status to leadership, and conducts annual reviews of methodologies.

    Responsibilities

    • Develops and maintains detailed project plans and budget summaries.
    • Coordinates, facilitates, and leads both internal and external meetings. Depending on the project may plan and coordinate events, conferences and webinars.
    • Leads the completion of tasks in projects ranging from low to medium complexity, scope, and schedule.
    • Supports the successful implementation of projects within timelines for associated department assignments and tasks.
    • Provides technical and administrative support for the development of business cases and system reports for projects and/or programs. Researches ideas to advance business case proposals through evidence based literature reviews and surveying of members, providers and/or other health plans.
    • Develops expertise in project focus areas and stays informed of key developments and training/development opportunities within our network and across the healthcare industry.
    • Monitors system level reports developed for projects and/or programs. Summarizes observations and conclusions made from system level reports and makes recommendations to project and/or program leadership.
    • Develops and publishes agendas, meeting minutes, and necessary documentation.
    • Works with department to develop tactical department and program initiatives.
    • Works with relevant units to develop effective and high quality projects to meet the needs of associated PHC departments.
    • Identifies and manages project deliverables, dependencies, and critical path milestones.
    • Develops and executes communication plans for project stakeholders.
    • Communicates project status and potential risks or dependencies to leadership
    • Maintains confidentiality and integrity at all time
    • Assists in the development of work plans and tracks tasks, timelines, and resources.
    • Reminds team members of pending deadlines and deliverables.
    • Establishes and maintains effective interpersonal relationships with all levels of staff, agencies, members, providers, and the general public. Attends meetings at PHC and in the communities we serve to assure project deliverables and timelines are accomplished 
    • Annually reviews reports and assess effectiveness of current methodologies.
    • Utilizes online collaboration or project management tools, as required.
    • Coordinates or manages day-to-day project execution.
    • Conducts project evaluation and data tracking.
    • Other duties as assigned.

    Qualifications

    Education and Experience

    High School diploma or equivalent. Minimum two (2) years of project coordination experience.

     

     

    Special Skills, Licenses and Certifications

     Strong written and oral communication skills. Detail-oriented. Strong organization skills to work on multiple projects at one time and efficiently complete assigned projects within established timeframes and quality standards. Decision-making, problem solving, critical thinking, and listening skills required. Ability to work under minimal supervision and exercise independent judgment. Ability to plan, implement, and report on improvement projects. Ability to anticipate needs and remain calm under pressure. Knowledge of business practices and protocols with ability to access data and information using automated systems. Knowledge of project management methodologies is highly desirable. Valid California driver’s license and proof of current automobile insurance compliant with PHC policy are required to operate a vehicle and travel for company business.

     

    Performance Based Competencies

     

    Must be able to work in a fast-paced environment and maintain courtesy and composure when dealing with internal and external customers. Ability to function effectively with frequent interruptions and direction from multiple team members. Maintains department files (hard and soft copies) per instruction.

     

    Work Environment And Physical Demands

    More than 50% of work time is spent in front of a computer monitor. Must be able to lift, move, or carry objects of varying size, weighing up to 10 lbs.

     

     

    All HealthPlan employees are expected to:

     

    • Provide the highest possible level of service to clients;
    • Promote teamwork and cooperative effort among employees;
    • Maintain safe practices; and
    • Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

     

    IMPORTANT DISCLAIMER NOTICE

     

    The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

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